Hiring of Communication Firm Pre-Bid Conference : Meetings Minutes

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RFQ for Purchase of Office Furniture & Fixture

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Housing Reconstruction Unit (IFRAP) Balochistan

RFQ Ref No.: PK-HRU-IFRAP-500108-GO-RFQ

Date: November 9,2025

Requests for Quotations (RFQ)

1. This RFQ is for Procurement of Office Equipment for Integrated Flood Resilience and Adaptation Project (IFRAP) Component of the Project Implementation Unit (PIU)- HRU.
2. The Government of Islamic Republic of Pakistan represented by Government of Balochistan has received financing from the World Bank toward the cost of the Integrated Flood Resilience and Adaptation Program (IFRAP) Project and intends to apply part of the proceeds toward payments under the contract for the Procurement of Office Equipment.
3. The Project Director Housing Reconstruction Unit-IFRAP Project now invites quotations from suppliers for the Goods described in Annex 1: Purchaser’s Requirements, attached to this RFQ.

Fraud and Corruption

• The Bank requires compliance with the Bank’s Anti-Corruption Guidelines and its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework, as set forth in the attachment to the Contract Conditions (Attachment A).
• In further pursuance of this policy, Suppliers shall permit and shall cause their agents (where declared or not), subcontractors, subconsultants, service providers, suppliers, and personnel, to permit the Bank to inspect all accounts, records and other documents relating to the RFQ and contract performance (in the case of award), and to have them audited by auditors appointed by the Bank.

Eligible Goods and Related Services

• All the Goods i-e Supply, Installation and Commissioning of Office Equipment (As per Scope of Work) at delivery site to be supplied under the Contract and financed by the Bank may have their origin in any country in accordance with Para. 10.

Eligible Suppliers

• Joint Venture (JV) is not allowed.

• Firms and individuals may be ineligible if so, indicated in para. 10 below and:
• as a matter of law or official regulations, the Borrower’s country prohibits commercial relations with that country, provided that the Bank is satisfied that such exclusion does not preclude effective competition for the supply of Goods or the contracting of works or services required; or
• by an act of compliance with a decision of the United Nations Security Council taken under Chapter VII of the Charter of the United Nations, the Borrower’s country prohibits any import of Goods or contracting of works or services from that country, or any payments to any country, person, or entity in that country.
• In reference to paras. 6 and 8, for the information of suppliers, at the present time firms, goods and services from the following countries are excluded from this procurement process:
  • Under para. 6 and 9 (a): “none”.
  • Under para. 6 and 9 (b): “none”
• A Supplier that has been sanctioned by the Bank, pursuant to the Bank’s Anti-Corruption Guidelines, in accordance with its prevailing sanctions policies and procedures as set forth in the WBG’s Sanctions Framework as described in the attachment to the Contract Conditions (Attachment A) paragraph 2.2 d., shall be ineligible to submit Quotations or be awarded or otherwise benefit from a Bank-financed contract, financially or otherwise, during such period of time as the Bank shall have determined. A list of debarred firms and individuals is available on the Bank’s external website: http://www.worldbank.org/debarr.
• Suppliers that are state-owned enterprises or institutions in the Purchaser’s country may be eligible to compete and be awarded a Contract(s) only if they can establish, in a manner acceptable to the Bank, that they:
  • are legally and financially autonomous;
  • operate under commercial law; and
  • are not under supervision of the Purchaser.

1. A Supplier shall not have a conflict of interest. Any Supplier found to have a conflict of interest shall be disqualified. A Supplier may be considered to have a conflict of interest for the purpose of this Request for Quotations process, if the Supplier:
2. directly or indirectly controls, is controlled by or is under common control with another Supplier that submitted a Quotation; or
3. receives or has received any direct or indirect subsidy from another Supplier that submitted a Quotation; or
4. has the same legal representative as another Supplier that submitted a Quotation;
5. has a relationship with another Supplier that submitted a Quotation, directly or through common third parties, that puts it in a position to influence the Quotation of another Supplier, or influence the decisions of the Purchaser regarding this Request for Quotations process; or
6. or any of its affiliates participated as a consultant in the preparation of the design or technical specifications of the Goods, or Related Services, that are the subject of the Request for Quotations process; or
7. or any of its affiliates has been hired (or is proposed to be hired) by the Purchaser or Borrower for implementing the Contract; or
8. would be providing Goods, works, or non-consulting services resulting from, or directly related to consulting services for the preparation or implementation of the project specified in this Request for Quotations, that it provided or were provided by any affiliate that directly or indirectly controls, is controlled by, or is under common control with that firm; or
9. has a close business or family relationship with a professional staff of the Borrower (or of the project implementing agency, or of a recipient of a part of the loan) who:

(i) are directly or indirectly involved in the preparation of the Request for Quotations or specifications and/or the evaluation of Quotations, of the subject Contract; or (ii) would be involved in the implementation or supervision of such Contract unless the conflict stemming from such relationship has been resolved in a manner acceptable to the Bank throughout the Request for Quotations process and execution of the Contract.

Performance Security

1. A Performance Security is required from the Successful Supplier as specified in the Conditions of Contract.

Manufacturer’s Authorization

1. A Supplier that does not manufacture or produce the Goods it offers to supply shall submit a Manufacturer’s Authorization using the form included to this RFQ to demonstrate that it

has been duly authorized by the manufacturer or producer of the Goods to supply these Goods in the Purchaser’s Country.

Validity of offers

1. The offers shall be valid until 40 days from the submission date as specified in paragraph 21.

Quoted Price

1. Prices shall be quoted in the following manner:
2. For Goods to be supplied from within the Purchaser’s Country:
   1. the price of the Goods quoted EXW, including all customs duties and sales and other taxes already paid or payable on the components and raw material used in the manufacture or assembly of the Goods;
   1. if known, any Purchaser’s Country sales tax and other taxes which will be payable on the Goods if the Contract is awarded to the Supplier; and
   1. the price for inland transportation, insurance, and other local services required to convey the Goods to their final destination (Project Site) in HRU Office, Quetta.
   1. The price for related services.
3. The Supplier shall quote all the prices in Pak Rupees.

Submission of Quotations

1. Quotations are to be submitted in the form attached at Annex 2 and in one hardcopy.

1. The deadline for submission of Quotations is 23^rd September,2025 till 11:00 a.m.
2. The address for submission of Quotations is:

Procurement Specialist, HRU-IFRAP

address: H # 57-A, Chaman Housing Scheme, Airport Road, Quetta, Contact: 081-2081372, Email: Pshruifrap@gmail.com,

 Website: https://hru.org.pk/

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EXTENSION IN EOI SUBMISSION DATE

Name of country: Islamic Republic of Pakistan

Project: Housing Reconstruction Unit (HRU) Integrated Flood Resilience and Adaptation Project (IFRAP)

Project No.: 180323

Assignment of Title: Independent Technical Verification Consultant (ITPV)

Activity No: PK-HRU-IFRAP-500104-CS-QCBS

1. This refers to the advertisement for hiring Independent Technical Verification Consultant (ITVC) published in various newspapers i.e. Daily Dawn, Jang, on 25th July 2025.

2. The date of submitting the Expression of Interest is hereby extended from 21th August 2025 to 1st September 2025.

3. All other conditions mentioned in the original REOI will remain unchanged.

Project Director

Housing Reconstruction Unit (HRU)-IFRAP

H. No 57-A Chaman Housing Society Airport Road Quetta

Ph. No-0812081372

Email:  ceo@hru.org.pk

Web: https://hru.org.pk/

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The Government of Islamic Republic of Pakistan represented by Government of Balochistan has received financing from the World Bank toward the cost of the Integrated Flood Resilience and Adaptation Program (IFRAP) Project and intends to apply part of the funds to cover eligible payments for hiring the services of following specialist to work with the Project Implementation Unit-Housing Reconstruction Unit as an Individual Consultant:

The Project Director, Project Implementation Unit-Housing Reconstruction Unit (HRU) now invites eligible individuals to indicate their interest in providing the services.  Interested consultants must provide detailed CVs describing that they are qualified to perform the services as per criteria defined in the document titled “Terms of Reference & Required Qualification” which can be downloaded from the project website by following the link http://hru.org.pk

The EOIs should be received by email at hr.quetta2025@gmail.com on or before September 1, 2025. Qualified female candidates are strongly encouraged to apply.

Consultant will be selected in accordance with the procedures set out in Section-V of the World Bank’s Guidelines: Selection and Employment of Consultants by the World Bank’s Borrowers [January2011 (Revised Nov 2020)] (“Consultant Guidelines”).

Project Director

HRU-IFRAP Project

Download TORs Click Here

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CONSULTING SERVICES – FIRMS SELECTION

The Islamic Republic of Pakistan has received financing from the World Bank toward the cost of the Integrated Flood Resilience and Adaptation Project (IFRAP), and intends to apply part of the proceeds toward payments under the contracts for Hiring of a Communication Firm for Housing Reconstruction and Restoration in Balochistan

The Outlines of Terms of Reference (TOR) for the assignment can be found at the following website: (https://hru.org.pk/).

The Housing Reconstruction Unit (HRU-IFRAP) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Key Experts will not be evaluated at the expression of interest stage. The prospective consultant(s) shall have the following experience:

1. Minimum of 10 years of experience in media and communication. Experience in disaster recovery, resilience, or humanitarian projects will be accorded due weightage
2. At least three successfully implemented media campaigns within the last 5 years of comparable scale and complexity as defined in TOR.
3. Demonstrable expertise in developing and implementing multi-platform communication plans
4. Expertise in producing video documentaries of minimum 15 minutes length, aligned with international standards.
5. Proven ability to design and execute visual storytelling campaigns with measurable audience engagement metrics.
6. Evidence of established partnerships with leading national and international media outlets (e.g., CNN, BBC, Dawn, Geo News).
7. Proven track record of securing media placements for development-sector initiatives.
8. In the case of a Joint Venture (JV), the details of such projects will be provided separately for the primary or associated consultant,
9. Details of the logistic capacity of the firm including general availability of technically qualified staff.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14{Conflict of Interest}, 3.16, and 3.17 [Consulting Services] of the World Bank’s “Procurement Regulations for IPF Borrowers” dated November 2020 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub- consultancy. The Consultant shall clearly describe the anticipated role of each JV partner as well as Sub Consultant within the association. In the case of joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract whereas each partner within the JV shall meet the qualification and experience requirement for the assigned role, if selected.

A Consultant will be selected in accordance with the Qualification and Cost Based Selection (QCBS) method set out in the WB Procurement Regulations for IPF Borrowers (Procurement in Investment Project Financing, Goods, Works, Non-Consulting and Consulting Services – Fourth Edition, November 2020).

Further information can be obtained at the address below during office hours 0900 to 1700 hours.

Expressions of interest must be delivered in a written form to the address below (in person, by courier) by September 20,2025.

Ph. No-0812081372

Email: ceo@hru.org.pk

Web: https://hru.org.pk/

Download Outlines of TORs for Hiring a Communication firm

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HOUSING RECONSTRUCTION UNIT (HRU)

INTEGRATED FLOOD RESILIENCE AND ADAPTATION PROJECT (IFRAP)

REQUEST FOR EXPRESSIONS OF INTEREST

CONSULTING SERVICES – FIRMS SELECTION

The Islamic Republic of Pakistan has received financing from the World Bank toward the cost of the Integrated Flood Resilience and Adaptation Project (IFRAP), and intends to apply part of the proceeds toward payments under the contracts for Hiring of an Independent Technical Verification Consultant (ITPV) for Housing Reconstruction and Restoration in Balochistan

The Outlines of Terms of Reference (TOR) for the assignment can be found at the following website: (https://hru.org.pk/).

The Housing Reconstruction Unit (HRU-IFRAP) now invites eligible consulting firms (“Consultants”) to indicate their interest in providing the Services. Interested Consultants should provide information demonstrating that they have the required qualifications and relevant experience to perform the Services. Key Experts will not be evaluated at the expression of interest stage. The prospective consultant(s) shall have the following experience:

1. Corporate capacity for offering similar services (Core business) for Ten (10) years.
2. At least Three (3) similar assignments completed in the last five years in similar nature and scope.
3. The firm should provide details including documentary evidences regarding contract awards, reference letters, completion certificates from the clients along with postal address and client contact numbers, stating the scope of services and deliverables of projects completed in the last five (5) years,
4. In the case of a Joint Venture (JV), the details of such projects will be provided separately for the primary or associated consultant,
5. Details of the logistic capacity of the firm including general availability of technically qualified staff.

The attention of interested Consultants is drawn to Section III, paragraphs, 3.14{Conflict of Interest}, 3.16, and 3.17 [Consulting Services] of the World Bank’s “Procurement Regulations for IPF Borrowers” dated November 2020 (“Procurement Regulations”), setting forth the World Bank’s policy on conflict of interest.

Consultants may associate with other firms to enhance their qualifications, but should indicate clearly whether the association is in the form of a joint venture and/or a sub- consultancy. The Consultant shall clearly describe the anticipated role of each JV partner as well as Sub Consultant within the association. In the case of joint venture, all the partners in the joint venture shall be jointly and severally liable for the entire contract whereas each partner within the JV shall meet the qualification and experience requirement for the assigned role, if selected.

A Consultant will be selected in accordance with the Qualification and Cost Based Selection (QCBS) method set out in the WB Procurement Regulations for IPF Borrowers (Procurement in Investment Project Financing, Goods, Works, Non-Consulting and Consulting Services – Fourth Edition, November 2020).

Further information can be obtained at the address below during office hours 0900 to 1700 hours.

Expressions of interest must be delivered in a written form to the address below (in person, by courier) by August 20,2025.

Project Director

Housing Reconstruction Unit (HRU)-IFRAP

H. No 57-A Chaman Housing Society Airport Road Quetta

Ph. No-0812081372

Email: ceo@hru.org.pk

Web: https://hru.org.pk/

Instructions For Consulting ITV Firms

Addendum

REQUEST FOR EXPRESSIONS OF INTEREST

EXTENSION IN EOI SUBMISSION DATE

1. This refers to the advertisement for hiring Independent Technical Verification Consultant (ITVC) published in various newspapers i.e. Daily Dawn, Jang, on 25th July 2025.

2. The date of submitting the Expression of Interest is hereby extended from 21th August 2025 to 1st September 2025.

3. All other conditions mentioned in the original REOI will remain unchanged.

Project Director

Housing Reconstruction Unit (HRU)-IFRAP

H. No 57-A Chaman Housing Society Airport Road Quetta

Ph. No-0812081372

Email:  ceo@hru.org.pk

Web: https://hru.org.pk/

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This RFQ is for Procurement of SMS Services for Integrated Flood Resilience and Adaptation Project Component-3 for the Project Implementation Unit HRU-IFRAP

The Government of Islamic Republic of Pakistan represented by the Project under the Ministry of Planning Development and Special Initiatives (MoPDSI) has received financing from the World Bank toward the cost of the Housing Reconstruction-Integrated Flood Resilience and Adaptation Program (IFRAP) and intends to apply part of the proceeds toward payments under the contract for the Procurement of SMS Services for HRU PIU-IFRAP.

The Housing Reconstruction Unit-IFRAP Project now invites quotations from suppliers for the Supply of SMS as described in Annex 1: Purchaser’s Requirements, attached to this RFQ.

Preparation of Quotations: You are requested to quote for the Non-Consulting Services by completing, signing and returning:

1. the Quotation Submission Sheet;

2. the schedule of supplies

3. the documents evidencing your eligibility, as listed below;

· Copy of official document confirming registration of the company (GST/NTN)

The standard forms in this RFQ may be retyped for completion but the Offeror is responsible for their accurate reproduction.

Terms and Conditions:

i. Taxes will be deducted according to government rules.

ii. The Prices indicated in the Price Schedule shall be final prices as no negotiations are expected.

Validity of Quotations: The quotation validity required is thirty (30) days.

Submission of Quotations: Quotations should be submitted to the address below, no later than the date and time of the deadline below.

Date of deadline: 17th April-2025 Time of deadline: 1200hrs (local time).

Submission address: Office#57-A, Chaman Housing Scheme, Airport Road, Quetta.

To Download the RFQ Click Here

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Date: 7, April-2025
Credit No. 7333-K

1. Background and Objective

This RFQ seeks quotations from qualified service providers for the configuration and deployment of IT infrastructure across two office locations. The aim is to ensure optimal connectivity, centralized resource management, and efficient IT operations by configuring network devices, CCTV systems, time attendance solutions, and associated peripherals.

2. Scope of Work

The selected service provider will be required to perform the following tasks:

A. Network Infrastructure Setup

1. Failover Clustering & Load Balancing: Configuration of failover and load balancing for four (4) WAN links using MikroTik routers to ensure redundancy and high availability.
2. Bandwidth Merging & Control: Merge four WAN connections and implement bandwidth control mechanisms to limit individual user bandwidth through the MikroTik router.
3. Bridge Connection Between Offices:Establish a reliable bridge connection between two office locations to:
   • Share network resources
   • Access and monitor CCTV feeds centrally from the main office
4. WLAN Access Points Management:Deployment and configuration of Cloud Key Gen2 for centralized WLAN AP management in both offices, ensuring security and compliance with data protection standards.

B. Security and Monitoring Systems

5. BIO Time Attendance System:

Installation and configuration of Biometric time attendance machines at both offices.Network integration to sync attendance data centrally.

IP CCTV Surveillance:

Installation and configuration of Dahua IP CCTV systems

Centralized monitoring setup at the main office via the bridged network.

C. IT Hardware Setup

7. Rack and Patch Panel Installation:

Installation of an 8U wall-mount rack

Configuration and setup of a 24-port patch panel using Microlink Cat 6 cable

8. Switch and LAN Integration:

Installation and integration of a 24-port POE switch into the existing LAN infrastructure.

9. Peripheral Device Management:

Centralized configuration and network integration of photocopiers and printers to be accessible from both offices.

Conditions For RFQ.

1. Rate Should be in PKR Against Each description
2. All applicable taxes should be explicit in Invoice as per Government of Pakistan, as filer of Federal Board Of Revenue, Government of Pakistan.
3. Submission will only be accepted through mailing address 57,A Chaman Housing Scheme Airport Road Quetta.
4. Joint venture is permitted too as optional in accordance with the World Bank’s Prevailing Procurement Rules and Regulation.  
5. The deadline for submission is 23/5/2025.

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Credit No. 7333-K

Project ID: P180323

Ref No: PK-HRU-IFRAP-454539-GO-RFQ

The Government of Pakistan has received financing from the World Bank toward the cost of the integrated Flood Resilience and Adaptation Project (IFRAP) and intends to buy furniture and fixture at the Housing and Reconstruction Unit (HRU) office.

The Housing and Reconstruction Unit (HRU) – IFRAP now invites sealed quotations from eligible and qualified suppliers for the following scope of work:

Interested eligible firms must submit:
1- A Quotation Submission Sheet (Can be downloaded from below).
2- Copy of valid company registration documents (GST/NTN), in accordance with the Request for Quotation (RFQ) document.

Procurement shall be carried out in accordance with the World Bank Procurement Regulations. Fourth Edition, November 2020.

Deadline for Submission:
Date: March 5, 2025
Time: 12:00 PM (Local Time).

Download RFQ Click Here

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